Responsible Tax and Prevention of Tax Evasion Facilitation Policy

The Mining Shop UK Limited is committed to paying the taxes lawfully due from the company, maintaining accurate records and dealing openly and professionally with HM Revenue and Customs and other competent authorities. We do not seek or accept commercial advantage through criminal tax evasion or the criminal facilitation of another person's tax evasion.

This policy applies to directors, employees, agents, contractors, consultants, introducers and any other person performing services for or on behalf of the company. It addresses the corporate offences introduced by Part 3 of the Criminal Finances Act 2017 and is guided by HMRC's principles of risk assessment, proportionality, top-level commitment, due diligence, communication and training, and monitoring and review.

This is a governance policy, not an assertion that HMRC has approved our tax position or procedures. It is not tax advice for customers. Customers remain responsible for obtaining advice on their own VAT, income, corporation-tax, capital-allowance, customs and cryptoasset reporting positions.

No person acting for or on behalf of The Mining Shop UK Limited may knowingly assist, encourage, conceal or enable fraudulent tax evasion in the United Kingdom or another country. This includes creating false records, deliberately misdescribing goods or services, concealing the true payer or beneficiary, falsifying business use, understating customs value, issuing a misleading VAT invoice or routing a refund to disguise ownership.

Requests that must be paused and escalated include:

• altering an invoice, consignee, commodity description, country of origin, value or VAT treatment so it no longer reflects the transaction;
• issuing documentation to an unrelated company or person without a legitimate and evidenced reason;
• splitting, redirecting or refunding payments to conceal the payer, beneficiary, source of funds or reportable amount;
• representing that ASIC equipment, electricity, hosting costs or input VAT are automatically deductible or recoverable;
• using stablecoins, wallets, overseas entities, agents or facilities to conceal beneficial ownership, income, gains or taxable supplies; or
• asking staff or contractors to omit records, create backdated documents or mislead HMRC, customs, a bank, payment provider or adviser.

A customer's lawful use of an overseas company, bank account, wallet, mining pool, tax relief or professional adviser is not by itself suspicious. Decisions must be evidence-based, proportionate and free from discrimination.

The director has overall responsibility for this policy. The company applies procedures proportionate to its size, services, customers, supply chain and exposure, including:

• periodic written assessment of tax-evasion-facilitation risks across sales, procurement, hosting, repairs, stablecoin payments, refunds, imports, exports, agents and overseas facilities;
• customer, payer, supplier, beneficial-owner, sanctions and source-of-funds checks where risk or payment circumstances justify them;
• accurate quotations, order confirmations, commercial invoices, VAT invoices, customs data and refund records;
• approval and escalation controls for unusual payment routes, third-party payments, invoice changes, customs valuations and conflicting customer information;
• contractual expectations for employees, agents, contractors, advisers and other associated persons;
• role-appropriate communication and training, including how to recognise and report a request that may facilitate tax evasion; and
• proportionate corrective action, advice, suspension, refusal, reporting or termination where a concern cannot be resolved.

We will not process a request merely because it may reduce tax. Lawful tax planning, properly evidenced reliefs and professional advice remain permitted. The distinction is that criminal evasion involves dishonest conduct, while legitimate planning complies with the law and is accurately disclosed.

We retain records appropriate to the transaction and applicable law, which may include contracts, invoices, payment and refund evidence, wallet transaction identifiers, pool statements, customs documents, import VAT evidence, correspondence, due-diligence decisions and approvals. Cryptoasset users should also keep their own wallet and transaction records; third-party platforms may not retain them for the period required by HMRC.

Anyone acting for the company who encounters a concern must stop the affected step where safe and practical, preserve the information and report it promptly to the director at [email protected]. A good-faith report will be handled sensitively and must not result in retaliation. The company will obtain professional advice and notify HMRC, law enforcement or another authority where required or appropriate.

The risk assessment, reported concerns, training, controls and lessons learned will be reviewed at least annually and after a material incident, service change, overseas expansion or relevant legal change. The policy will be updated when necessary and approved by the director.

Official guidance: HMRC corporate offences for failing to prevent criminal facilitation of tax evasion, our UK Crypto Mining Tax and HMRC Guide and our ASIC Mining Equipment Tax, VAT and Capital Allowances guide.